Job Description

Department Statement: Each year since 2016, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed. ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit At Institutional Compliance & Regulatory Affairs, we are dedicated to building an inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team. Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit Apply before 11:59 PM Arizona time the day before the posted End Date. Job Profile: Administrative Operations Specialist 2 Job Family: Administrative Operations Time Type: Full time Max Pay - Depends on experience: $61,000.00 USD Annual Job Description: Salary Range: $51,000 - $61,000 per year; DOE Job Description The department is seeking a Research Compliance Coordinator that understands University research and academic compliance programs. This individual will promote a culture of compliance by leading and coordinating institution-wide compliance initiatives. This position will be responsible for ensuring the organization is informed and kept current on new and revised research compliance requirements as identified in applicable federal, state, sponsor, ABOR, and University rules and regulations; formulating recommended revisions to existing internal policies and internal procedures to reflect new or revised rules and regulations, for changes resulting from audit findings, and/or to increase operational efficiency and effectiveness, and managing the University's institutional certifications associated with sponsored research and institutional research reporting requirements. Essential Duties Acts as an administrative resource to academic and research faculty and staff on compliance matters related to university research. Assists academic and research faculty and staff on research compliance matters by: Reviewing applicable rules and regulations and recommending revisions to internal policy and procedures as a result of and/or as may be required. Problem-solving assistance. Compiling metrics information from existing database systems for analysis. Tracking changes to regulatory and institutional guidelines as they occur and preparing updates for distribution. Answering questions to ensure compliance with applicable regulatory controls, including, but not limited to, sponsor, ABOR, university, state, and federal regulations. Manage University institutional research certifications, to include coordinating certification responses with the applicable university stakeholders and performing institutional research reporting as required. Support ASU compliance staff as required. Conduct of compliance board/committee meetings. Processing of existing or new submissions, and reviewing and implementation of forms, policies, and standard operating procedures. Lead and facilitate compliance trainings to the University community on new or revised research compliance policies or procedures. Develop and prepare reports and contribute to information gathering initiatives as they arise. Prepare talking points, meeting summaries, reports, and presentations as needed reflecting research compliance policy, procedures and processes. Perform gap analysis of existing policies and processes. Performs other duties as assigned. Knowledge, Skills, and Abilities: Knowledge of computer applications and information dissemination technology. Working knowledge of Microsoft Office Suite and comfortable working in computer data base systems and administration electronic systems. Desired Qualifications A general working knowledge of applicable federal policies and regulations as they relate to university research compliance areas and the administration of US federally sponsored awards and grants/contracts would be beneficial for this position. Follows standard practices and procedures in analyzing information from which answers can be readily determined. The ability to read, with understanding, regulatory documentation, and interpret, analyze, and apply federal, state, and local regulations, along with university rules and regulations to daily operational policy and procedures. Team-oriented; able to effectively respond to routine situations involving potentially several university constituencies. Works well independently as well as contributes to team efforts. Able to follow directions set by the supervisor. Has a general understanding of requirements for assigned responsibilities. Refers issues to more senior staff and/or supervisor for guidance. Works with the supervisor to prioritize and manage time. Ability to provide ideas and recommendations to resolve routine and moderately complex issues. Good collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone. Skill in establishing and maintaining effective professional working relationships. Ability to interact with process owners and senior-level management, faculty, and staff across the University at a variety of levels and positions. Ability to think critically, logically, and analytically, and problem solve. Self-motivated, results-oriented, initiative, and broad thinking. Strong time management and prioritization skills with the ability to meet deadlines and prioritize multiple tasks. Strong computer skills with knowledge of word processing, spreadsheets, databases, and graphics. US citizen as position will deal with export-controlled information which requires US citizenship. Working Environment Activities are primarily performed in a regular, climate-controlled office setting, subject to extended periods of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer, bending, stooping, reaching, and lifting up to 20 pounds. Ability to clearly communicate and exchange accurate information to perform essential duties. Ability to analyze potentially complex state and federal regulations. Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. Ability to work both independently or within a structured team. Works from general instructions on standard job duties and specific directions/ instructions on new assignments. Exercise judgment within defined procedures. Practices to determine appropriate solutions and action. Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Driving Requirement: Driving is not required for this position. Location: Off-Campus: Mesa/Tempe Funding: No Federal Funding Instructions to Apply Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: To be considered, your application must include all of the following attachments: Cover letter Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement A fingerprint check is not required for this position. Arizona State University

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